April 21st HOA Board Meeting Minutes

Davis Spring Residential Property Owners Association, Inc.  

 Board of Directors Meeting

Tuesday, April 21, 2020

7:00 pm

MEETING NOTES

Attendees:  Amanda Mock (President), Masha Davis (Vice President), Megan Molleur (Secretary), Cindy Perez (Treasurer), Christine Gamache (RealManage), Brig Mireles (Resident), George Warriner (Committee Lead), Alan Crudden (Resident), Ann Marie (Resident), Alejandro Davila (Resident), Prashant Gadgil (Committee Lead), Nick M. (Resident), Donna Craig (Resident), Frank Maulit (Committee Lead), Shelley Rutherford (Committee Lead), Rocco Pelosi (Resident), Jan Pelosi (Resident), Jennifer Cosenza (Committee Lead), Dennis Rigstad (Resident), Ralph (Resident), Ron (Resident), Shari Denise Sweeney (Resident), Ted Klinker (Resident), Tina Gaines (Resident), Tom Satori (Resident), Yongqiang Jiang (Resident).

Secretary called the meeting to order at 7:10 p.m.

Administrative

  • Minutes from 3/10 board meeting approved (Secretary motioned for approval (Vice President seconded the motion) (Motion unanimously passed).

Board Reports

  • Board approved, via e-mail, a repair to the well for $3,600 (Vice President motioned to ratify the vote; Vice President seconded the motion) (Motion unanimously passed).
  • Board approved, via e-mail, to add a 5th board member through an official election (Secretary motioned to ratify the vote; Vice President seconded the motion) (Motion unanimously passed).
  • Board approved, via e-mail, the creation of an Electronic Voting Committee with Alan Crudden as Chair (Secretary motioned to ratify the vote; Vice President seconded the motion) (Motion unanimously passed).
  • Board approved, via e-mail, to change the Board e-mail system back to e-mails by official titles (Secretary motioned to ratify the vote; Vice President seconded the motion) (Motion unanimously passed).
  • Board approved, via e-mail, the creation of a Resident Engagement Committee with Jennifer Cosenza as Chair (Secretary motioned to ratify the vote; Vice President seconded the motion) (Motion unanimously passed).

New Business

  • Board approved the addition of new members to the Architectural Review Committee – Alejandro Davila and Nick Mock (Secretary motioned for approval; Vice President seconded the motion) (Motion unanimously passed).

Executive Session

  • The Board reviewed the Deed Restriction Violations and decided to cease night patrol going forward in the interest of saving funds.
  • The Board reviewed a recent invoice for an update to the tennis courts and discussed the threshold amount for minor fixes without full Board approval.
  • The Board reviewed an invoice for power-wash services at the pool and found a savings of $300.
  • The Board reviewed our monthly invoice for our storage shed at $100/month.  In the interest of overall savings, the Board discussed the purchase of a small storage shed for a total amount of $700-$1,500.  There are no high-value items stored and an increase in insurance is not needed.
  • The Board discussed the return of 43 responses on the recently disseminated Resident Survey.   

Meeting Adjourned at 9:00 p.m. (President motioned for adjournment; Vice President seconded the motion) (Motion unanimously passed).

Prepared by:    Megan Molleur, Secretary